Google Docs – Uses, steps to create, How to use Google Docs?
Table of Contents
What is Google Docs?
Google Docs (equivalent to Word) is a desktop application that lets you make different kinds of online documents.
It is from the conversion in real-time conjunction with others and stores them online in your Google Drive storage.
Google Docs Editor (a competitor of Word and Writer)
Google Docs Editor is an online word processor that lets you create and format text documents and helps in collaboration in real-time.
Import a Word document and change it to a Google document.
Apply style and formatting to your documents by setting margins, line spacing, fonts, and colors to let your imagination run wild.
Invite others to act as a team with you on a file by allowing them to modify it, to comment on it, or only to view it.
Collaborate online in actual time and chat with your collaborators without leaving the document.
View the revision history of the document and revert to any previous version.
Download a Google document to your workstation in Word, LibreOffice , .RTF, .PDF, .HTML or .ZIP format
Translate a document into another language.
Email your document to others as an attachment.
Uses of Google Docs
Google’s office suite, available through Google Drive, includes Google Docs, a web-based word processing software, Sheets, a spreadsheet, and Slides, a presentation software.
This suite allows you to create and modify documents online and to work as a team in real-time.
1. Create fluid and valuable documents
With Google Docs, your documents come to life with smart editing and layout tools that make your life easier.
You can select hundreds of fonts, add links, images, and designs, all for free.
2. Access your documents when and where you want
Create, view, and edit documents from anywhere – from a tablet, phone, or computer, even without an internet connection.
3. No need to save your changes
They are automatically saved as you type. You can straight use the review history to see previous versions of a document sorted by date and see who made the different changes.
Google Docs is the ultimate teamwork
Tool for creating and modifying text documents. You can work simultaneously with your colleagues, who will see the changes made in real-time.
The changes are saved automatically. Share your work with your team or outside people and comment on your ideas for improvement through the chat.
Just like Google Sheets, you can import and export your documents in different formats (Docx, pdf, RTF, txt, Html, …) as well as work offline.
You choose your sharing method (sharing only, right to modify, access to comments).
You can also consult your modification history in an unlimited way without being part of the storage space (15 GB).
Steps to create document
Step 1: Create a document
To Create a File:
On your PC, open the Docs home screen at docs.google.com.
At the top left, under “Create a document,” click Empty .
You can also create documents from the docs.google.com/create URL.
Step 2: Edit and Format a Document
To edit a file:
On your PC, open a file in Google Docs.
To choose a word, double-click it or use the cursor to select the text to edit.
Edit the text.
To undo or redo a stroke, click Undo or Redo at the top of the page.
Note: To edit a file on a touchscreen device, such as a Pixelbook, double-tap the document to enter text.
You can add text, edit it, create paragraphs, and set spacing and other settings within your document.
Step 3: Share files and edit them collaboratively
You can share files and folders with other people, and determine whether they can view, edit, or comment on them.
Google’s SaaS word processor
Integrated into the G Suite office suite developed by Google, it is a completely free online text editor.
A direct competitor to Word, Google Docs has a close connection with the Google Drive storage service and can be used offline.
How to use Google Docs?
To access it from your desktop computer, you must sign in to the service using this address.
If you did not have a Google Account, you would create one to benefit from the publisher.
If you want to enjoy it through your smartphone or tablet, download the app from the App Store (iPhone, iPad) or the Play Store (Android).
Google Docs on Windows
You do not need to download it to enjoy its functionality on your computer with the Windows operating system.
Being 100% accessible online, the text editor does not require any prior installation, unlike Microsoft’s Word software.
Google Docs offline
Without a web connection, you can still view your Google Docs files.
For this, you must use the Chrome browser and have previously installed the Google Docs Chrome extension offline.
Google Docs, the alternatives
If Word remains the Word processing market leader, it is gradually competing with 100% Web editors.
Of course, Google Docs is among the most used services, but it is not the only one. Others, like Microsoft Office Online, Zoho Docs, Dropbox Paper, or LibreOffice, keep gaining ground.
API, an interface
To improve the use of its text editor, Google has provided Google Docs with a REST API, an application programming interface.
The latter is mainly aimed at companies and allows developers to automate certain functionalities and tasks previously carried out “manually,” such as, for example, the edition of invoices or payslips.
To help users customize their documents, Google provides them with templates.
It is thus possible to create files from templates: CV, letters, brochures, reports., to access the template gallery, you must be logged in to your Google account.